ERPLY Books for Large Business & Enterprise

• This accounting software includes all basic functions from chart of accounts, general ledger to trial balance;
• Managing invoices and payments has been taken to another level – in addition to the usual manual data input, there are also options for their full automatisation;
• Reports are available to accountants, business managers, auditors, franchise managers etc.

• Personalized chart of accounts, VAT rates, articles, etc.
• User can create personal reports in report generator;
• Compile adapted balance and income reports etc.;
• Consolidation;
• Reports in your main or another reporting currency;
• Add key shortcuts;
• Automate bank operations, account rules, purchases etc with your own rules etc.

• Everything in ERPLY Books can be sorted by projects: invoices, transactions, every report and so on;
• You can group projects into categories (like cars, people, conferences, locations etc.)
• You can split purchase invoices among projects;
• You can add one or multiple projects to one transaction;
• User can filter reports according to projects;
• It is possible to link invoices with one or multiple projects;
• Take advantage of mother projects – e.g. your company car X belongs to the location Y. Whenever an expense occurs in X, it is automatically reflected in Y.

• Give your suppliers your ERPLY Books email. Sent emails and attached files will be saved and archived immediately in ERPLY Books;
• All documents are in one place and archived so none of the documents go missing;
• PDF parser, OCR (Optical Character Recognition technology) and e-invoice processing help to minimise user intervention and automatically create invoices in the system;
• Connect all necessary files with your purchase invoices and this way archive them online instead of the shelf.

• Bank import module can recognise up to 100% of transactions. This means most of the payments are automatically connected to invoices and/or account(s);
• You can automate bank import even more using different bank rules;
• ERPLY Books supports bank statement import from various countries by predefined account descriptions. Additionally you can define your own formats and import those too;
• You can create payment files and send them to your bank/supplier. For EU customers we have SEPA files, for Australian ABA files and for the rest of the world you can print checks and remittance advices;
• Invoices from the same supplier will be aggregated into one payment.

• Define different invoice approval rules according to your requirements;
• Invoice approval works along with Purchase Inbox. See Purchase Inbox section for more information;
• Archiving documents digitally;
• The system ensures that rejected invoices are not sent out for payment.

• If you import more than 1000 invoices, use the CSV file;
• We recommend using Excel when you import smaller amounts of data (Ctrl+C and Ctrl+V key combinations);
• If you import data regularly, create API connection, which will do the import for you.

• Synchronise all necessary data – invoices, payments, writeo-ffs, customers etc;
• The integration is very flexible: you can add rules that combine all one-day invoices into one document in Books, you can determine, which components will be synchronised, who updates contacts etc;
• Account mapping enables to process and then filter invoices by product groups, by customers or by other options.

• Use account mapping to automatically select invoices synchronised from external systems (e.g. ERPLY POS & Inventory or the API connection);
• Automate data entry in Books: purchase expense account according to a supplier, VAT accounts according to a transaction type etc.

• Export your reports to Excel or to a PDF file;
• You can add rules to download your VAT/GST/Sales tax report in a format, required by your local tax office;
• Reports for management: KPI’s, 12 months profit etc.

Examples:

• See sales in different countries;
• Find lost/ wrote down/ deleted invoices and journals;
• Compile Intrastat reports;
• Control movement between inventories;
• See the email statuses (e.g. account statements etc).

ERPLY Books helps you to keep an eye on your debtors and paid prepayments. Also, you can track invoices from the past, to get information about incomes in the past period.

• Customer report gives an overview about paid and unpaid invoices. You can see, which of your customers are still in debt;
• Send regular reminders and account statements to customers;
• Add rules to send automatic payment reminders;
• Send account statements regularly to suppliers.

Fixed assets module in ERPLY Books helps to manage assets easily – register fixed assets and calculate depreciation etc.

• When you purchase fixed assets, it’s easy to import data by copying it from Excel;
• In addition, other low value assets can also be taken into account;
• Track fixed assets by projects.

• Enter all transactions in such way that there will be one purchase document for a reporting person per month;
• Enter all purchases to the reporting person, even if they used the company credit card;
• Archive all documents – if it’s paper a document, take a picture and upload it to the system. Therefore, no documents will be missing;
• Once a month, print out a document that you can give to the employee for signature;
• Add other employee-related operations (e.g. advance payments, payments, business travel fees etc).

• ERPLY Books can be used in any place and device that has internet and a web browser;
• The software is constantly updated and updates are done in real time, the user is neither involved, nor affected;
• You can connect other software with ERPLY Books –  do an API integration by yourself, or use already excisting integrations or functions, that help to import or export information.

• Automatically gather organisation’s financial and tax reports and see a list of organisations that have not filled their reports.
• Integrated open receivables and open payables;
• Use KPI’s to see financial details of organisations:
  • For example, see departments/stores that might potentially go bankrupt (by using Altman Z score);
  • See the burn rate for every department/store;
  • See who is doing the best and who needs support.

• Dividing journals between projects;
• Validation functionality for journals;
• Adding automatic dimensions;
• Integration with some of your systems – we have made integrations with different softwares;
• Opportunity to have your own server.