YES list
ERPLY Books is an accounting system that has all the necessary functions for small company, enterprise and for accountants who provide accounting for many companies. Here you can find a list of our features. See the ERPLY Books introduction video to get a general overview of the ERPLY Books accounting program.
Here is a list of ERPLY Books’s functionalities. In order to read more about the topic, click on the manual.
| Function | Video/manual | Keyword |
|---|---|---|
| Sales invoices | Sales Invoices | Invoices |
| Create sales invoices | Sales Invoices | Invoices |
| Send sales invoices via email | Sales Invoices | Invoices |
| Send sales invoices with Estonian e-invoice | Sales Invoices | Invoices |
| Send sales invoices with Finnish Finvoice standard | ||
| Quotes/Bids/Price offers | Price offers | |
| Create price offers | Price offers | |
| Create prepayment invoices | Prepayment invoices | |
| Send price offers via email | Price offers | |
| Send prepayment invoices via email | Prepayment invoices | |
| Create invoice from price offer | Price offers | |
| Create invoice from prepayment invoice | Prepayment invoices | |
| Add Estonian e-invoice as a separate file whenever sending pdf invoice via email | Track emails | Invoices |
| Track emails | Track emails | Invoices |
| See which invoice emails are unsuccessful | Track emails | Invoices, Emails |
| See which invoice emails have been opened | Track emails | Invoices, Emails |
| Create invoice templates | Invoices | |
| Add payer to invoice | Invoices | |
| Add reference number to invoice | Invoices | |
| Add files to sales invoices (so when sending invoice it adds additional files also) | Sales Invoices | Invoices |
| Import sales invoices from spreadsheet | Import data | Invoices |
| Import sales invoices from file | Import data | Invoices |
| Add recurring invoices | Add recurring invoices | Invoices |
| Copy invoice | General user manual | Invoices |
| Delete invoice | General user manual | Invoices |
| Lock invoices | Locking a period | Invoices |
| Change sales invoice numbering | General user manual | Invoices |
| Print invoice in different languages | General user manual | Invoices |
| Change currency in invoice | Currencies | Invoices, currencies |
| Track invoices that hasn’t been sent | Sales Invoices | Invoices, payments, customers |
| Import payments from bank statements | Bank Import | Invoices, payments, customers |
| Import payments automatically from Swedbank | Swedbank | Invoices, payments, customers |
| Create your own bank import format | Invoices, payments, customers | |
| Add payments manually | Invoices, payments, customers | |
| Add customer prepayments | Prepayment, customers, suppliers | |
| Calculate VAT from customer prepayments | Prepayment, customers, suppliers | |
| Use multiple prepayment accounts – for example ordinary prepayments and deposits | Prepayment, customers, suppliers | |
| Print cash order | Cash register, money | |
| Print cash book | Cash register, money | |
| Print cash book with details | Cash register, money | |
| Send customer reminders | Reminders | Invoices, customers |
| Send customers balance statements | Reminders | Invoices, customers |
| Automatic customer reminders/balance statements | Reminders | Invoices, customers |
| Show customer attributes in customer report | Customers | |
| Show when in customer report when was last time customer received email | Customers | |
| Show customers without balance in customer report | Customers | |
| Manage customers | Customers | |
| Import customers | Import data | Customers |
| Lock customers | Customers | |
| Return payments to customers | Customers | |
| Customer can be supplier | Managing contacts | Customers, suppliers |
| Import purchase invoices from spreadsheet | Import data | Purchase invoices |
| Import purchase invoices with file | Import data | Purchase invoices |
| Print checks to pay purchase invoices | General user manual | Purchase invoices |
| Create SEPA payment file | Purchase invoices | |
| Create payment file | Compiling an invoice | Purchase invoices |
| Create payment file using invoice deadlines | Compiling an invoice | Purchase invoices |
| Change invoice status to “confirmed and payment sent to bank” after creating payment file | Compiling an invoice | Purchase invoices |
| Manage accounts payables | Purchase invoices | |
| Show unpaid purchase invoices | Purchase invoices | |
| Manage supplier debts | Purchase invoices | |
| Chart of accounts | Chart of accounts | Chart of accounts |
| Add/edit/delete accounts from chart of accounts | Chart of accounts | Chart of accounts |
| Delete accounts | Chart of accounts | Chart of accounts |
| Add mother accounts | Chart of accounts | Chart of accounts |
| Manage currency accounts | Currencies | Chart of accounts, currencies |
| Lock accounts | Locking a period | Chart of accounts |
| Show only account names if you don’t have account numbers | Chart of accounts | |
| Search accounts with account names | Chart of accounts | |
| Mark accounts as inactive | Chart of accounts | |
| Import chart of accounts | Import data | Chart of accounts |
| Design balance sheet | Chart of accounts, balance | |
| Design profit and loss statement | Chart of accounts, profit and loss statement | |
| Design cash flow report | Cash flow statement | |
| Profit and loss 12 months report | Profit and loss statement | |
| Balance sheet 12 months report | Balance | |
| Comparative balance sheet | Balance | |
| Comparative profit and loss statement | Profit and loss statement | |
| Trial balance | General user manual | Trial balances |
| Customer trial balance | Trial balances, customers | |
| Supplier trial balance | Trial balances, suppliers | |
| Journal report | General user manual | Journal report |
| Account balances | General user manual | Balance statement, chart of accounts |
| Search corresponding accounts in general ledger | General ledger | |
| General ledger | General ledger | |
| Search by customer in general ledger | General ledger | |
| Print all transactions | General ledger | |
| Design general ledger | General ledger | |
| Use continious transaction numbering system | Codes | |
| Calculate transaction and invoice codes daily basis | Codes | |
| Mark invoice code into transaction code | Codes | |
| Purchase inbox email | Purchase Inbox | Purchase invoices, sales invoices, purchase inbox |
| Invoice approval | Purchase Inbox | Invoice approval |
| You can assign how many approves invoice needs | Purchase Inbox | Invoice approval |
| You can use invoice approval process in email | Purchase Inbox | Invoice approval |
| You can confirm invoice you have rejected (all the history is saved) | Purchase Inbox | Invoice approval |
| You can choose whether not confirmed invoices create transactions or not | Purchase Inbox | Invoice approval |
| You can confirm both invoice file and invoice in invoice approval process | Purchase Inbox | Invoice approval |
| You can see who-when confirmed/rejected invoices | Purchase Inbox | Invoice approval |
| Invoice approval can be opened to sales invoices | Invoice approval | |
| Manage projects/objects/dimensions/cost-revenue cents – all of them are called projects in ERPLY Books | Projects | Dimensions |
| Project groups to group your dimensions into different parts | Project groups | Dimensions |
| Split projects in invoices | Projects | Dimensions |
| Project report | Projects | Dimensions |
| Print transactions with project groups | Project groups | Dimensions |
| Filter reports using “AND” clause – show objects that have both project A and B connected | Dimensions | |
| Filter reports using “OR” clause – show objects that has project A or B connected | Dimensions | |
| Add multiple projects to one operation | Projects | Dimensions |
| ERPLY POS & inventory: inventory/location as project | ERPLY Books setup | Dimensions |
| ERPLY POS & inventory: POS as project | ERPLY Books setup | Dimensions |
| ERPLY POS & inventory: employee as project | ERPLY Books setup | Dimensions |
| ERPLY POS & inventory: customer as project | ERPLY Books setup | Dimensions |
| ERPLY POS & inventory: product group as project | ERPLY Books setup | Dimensions |
| Select invoice transaction date (other than invoice date) | Invoices | |
| PDF invoice capturing (parse invoice from PDF file) | ||
| Image invoice capturing (parse invoice from receipt) | Purchase Inbox | Purchase invoices, sales invoices, purchase inbox |
| Create purchase invoice automatically when it is sent to purchase inbox | Purchase Inbox | Purchase invoices, sales invoices, purchase inbox |
| Track purchase invoice files | Purchase Inbox | Purchase invoices, sales invoices, purchase inbox |
| Find inventory products in purchase inbox | Purchase Inbox | Purchase invoices, sales invoices, purchase inbox |
| Search for deleted transactions | Report generator | Report generator |
| Create reports using report generator | Report generator | Report generator |
| ERPLY Books saves all your transaction history | Report generator | Report generator |
| Intrastat report | Report generator, intrastat | |
| Package report | Report generator, packaging report | |
| Show which emails are unsuccessful | Report generator | Report generator, emails |
| Show which emails have reached the destination | Report generator | Report generator, emails |
| Show which emails have been opened | Report generator | Report generator, emails |
| Show deleted invoices, invoice rows, customers, articles etc | Report generator | Report generator, emails |
| Add fixed assets | Fixed Assets | Fixed assets |
| Depreciation | Fixed Assets | Fixed assets |
| Recalculate fixed assets | Fixed Assets | Fixed assets |
| Purchase fixed assets | Fixed Assets | Fixed assets |
| Fixed assets report | Fixed Assets | Fixed assets |
| Depreciation management | Fixed Assets | Fixed assets |
| Add accounts to fixed assets: contra asset, depreciation and asset accounts | Fixed Assets | Fixed assets |
| Track fixed assets by projects | Fixed Assets | Fixed assets |
| Track small equipment given to employees | Fixed Assets | Fixed assets |
| Create fixed assets on your own | Fixed Assets | Fixed assets |
| Foreign currency report | Currencies | Currencies |
| Track foreign currency invoices | Currencies | Currencies, Invoices |
| Currency rates are updated automatically from European Central Bank | Currencies | Currencies |
| Create purchase invoice in invoice currency | Currencies | Currencies, Invoices |
| Create sales invoice in invoice currency | Currencies | Currencies, Invoices |
| Create purchase invoices using articles | Purchase and sales articles | Articles |
| Create purchase invoices not using articles | Purchase and sales articles | Articles |
| Assign discounts to articles | Purchase and sales articles | Articles |
| Deactivate articles | Purchase and sales articles | Articles |
| See articles purchased and sold amounts | Purchase and sales articles | Articles |
| Use article codes in article search | Purchase and sales articles | Articles |
| Show article extra charge totals | Purchase and sales articles | Articles |
| Manage contacts | Managing contacts | Contacts |
| Add new customers | Managing contacts | Contacts, Customers |
| Add new suppliers | Managing contacts | Contacts, Suppliers |
| Customer can be supplier | Managing contacts | Customers, Suppliers |
| Add payables account to supplier | Managing contacts | Suppliers |
| Add receivables account to customer | Managing contacts | Customers |
| Add revenue account to customer | Managing contacts | Customers |
| Add expense account to supplier | Managing contacts | Suppliers |
| Manage customer/supplier groups using contact code | Managing contacts | Customers, Suppliers |
| Delete contact | Managing contacts | Contacts |
| Mark contact as inactive | Managing contacts | Contacts |
| Add default reference number to contact | Managing contacts | Contacts |
| Manage employee contact information | Managing contacts | Employees, Contacts |
| Add bank accounts to contacts | Managing contacts | Bank Accounts, Contacts |
| Add multiple emails to contacts | Managing contacts | Emails, Contacts |
| Add files to contacts | Managing contacts | Files, Contacts |
| Add opening balances to accounts | Import data | Chart of accounts, Account balances |
| Manual journals | Journals | |
| Export reports into CSV file | Reports | |
| Export reports into Excel file | Reports | |
| Export reports into PDF file | Reports | |
| Change PDF report layout | Reports | |
| Bank import | Bank Import | Bank import |
| Add not supported bank statements structure | Bank Import | Bank import |
| Bank import: connects invoice(s) automatically according to the information it has | Bank Import | Bank import |
| Bank import: you can manually check all the invoices that were paid | Bank Import | Bank import |
| Bank import: invoices are connected automatically with payments | Bank Import | Bank import |
| Bank import: connects invoices using reference numbers | Bank Import | Bank import |
| Bank import: connects invoices using customer/supplier name | Bank Import | Bank import |
| Bank import: connects invoices by invoice numbers (searching them from description) | Bank Import | Bank import |
| Bank import: connects invoices using customer/supplier registration code | Bank Import | Bank import |
| Bank import: add rules for automatic account mapping | Bank Import | Bank import |
| Bank import: split transactions between multiple projects/accounts | Bank Import | Bank import |
| Bank import: add VAT to transactions | Bank Import | Bank import |
| Bank import: create sales/purchase document in bank import | Bank Import | Bank import |
| Bank import: select one account to all transactions | Bank Import | Bank import |
| Bank import: reconcile bank card payments | Bank Import | Bank import |
| Bank import: reconcile other payments | Bank Import | Bank import |
| Bank import: verify bank balance | Bank Import | Bank import |
| Bank import: save all payments in bank import while uploading a file | Bank import | Bank import |
| Bank import: checks payments once an hour | Bank import | Bank import |
| Bank import: find mismatches | Bank import | Bank import |
| Design general ledger report for mother company | Journals | |
| Transaction validating functionality | Journals | |
| Settlements act | Settlements | |
| Print settlements act | Settlements | |
| Factoring invoices | Factoring | Factoring |
| Factoring process | Factoring | Factoring |
| Assing on the customer card how we manage customer invoices: send an e-invoice, factoring, send an email | Factoring | Factoring |
| Invoice planner: see which invoices are not sent | Factoring | |
| Performance Key Indicators by Quarterly | Key performance indicators, KPI | |
| Performance Key Indicators by 12 Months | Key performance indicators, KPI | |
| Performance Key Indicators by year | Key performance indicators, KPI | |
| Change project on many invoices | Projects | |
| Change project on many invoices at once | Projects | |
| Close the period | Locking a period | Ending a period |
| Send sales invoices: change the transaction date (substitute the invoice with a date) | Sales invoices | |
| Change the transaction date to invoice date | Sales invoices | |
| Find the double payments | Sales invoices | |
| Payroll | Payroll | |
| Change the accounts on many transactions at once | Invoices | |
| Find the sales invoices that are imported twice | Sales invoices | |
| Print the VAT report | VAT report | |
| Sales Account Profitability Report | Sales invoices | |
| Print out the VAT exctra information | VAT report | |
| Change the currency on the sales invoice | Currencies | Sales invoices |
| Reporting person’s purchases | Reporting person | |
| See all your organisations in one place | Partner panel | |
| Delete an article | Purchase and sales articles | Articles |
| Raport: VD raport | Reporting | |
| Add a new VAT type | VAT report | |
| Change a VAT type | VAT report | |
| Substitute a customer | Customers | |
| Substitute a vendor | Suppliers | |
| Other money in | Cash in | |
| Other money out | Cash out | |
| Show the top 10 clients by volume of transactions | Key performance indicators, KPI | |
| Show the top 10 clients by debts | Key performance indicators, KPI | |
| Show the top 10 suppliers by debts | Key performance indicators, KPI | |
| Show the top 10 suppliers by volume of transactions | Key performance indicators, KPI | |
| Show revenue, expenses and profit by year on a project basis | Key performance indicators, KPI | |
| Show the value of current assets | Key performance indicators, KPI | |
| Show the value of fixed assets | Key performance indicators, KPI | |
| Show the total value of short-term debts | Key performance indicators, KPI | |
| Show the value of all debts | Key performance indicators, KPI | |
| Show the value of equity | Key performance indicators, KPI | |
| Show Reserve Investment Profitability Indicator (GMROI) | Key performance indicators, KPI | |
| Show the value of the Current Ratio | Key performance indicators, KPI | |
| Display the value of the Quick Ratio | Key performance indicators, KPI | |
| Show the value of Debt-To-Equity Ratio | Key performance indicators, KPI | |
| Show long-term Debt-to-Equity Ratio | Key performance indicators, KPI | |
| Show the value of the Cash Ratio | Key performance indicators, KPI | |
| The level of financial resources | Key performance indicators, KPI | |
| Display the value of the Debt Ratio | Key performance indicators, KPI | |
| Show the value of the last 3 weeks shopping cart | Key performance indicators, KPI | |
| Show last week’s sales by day | Key performance indicators, KPI | |
| Show last 3 weeks sales | Key performance indicators, KPI | |
| Set cash accounts by store | Key performance indicators, KPI | |
| Show the 10 most profitable product | Key performance indicators, KPI | |
| Show the EBITDA value | Key performance indicators, KPI | |
| Show the EBIT value | Key performance indicators, KPI | |
| Show the EBT value | Key performance indicators, KPI | |
| View the 10 most inclusive sellers | Key performance indicators, KPI | |
| Show Interest Coverage | Key performance indicators, KPI | |
| Show 10 best selling product groups | Key performance indicators, KPI | |
| Show the 10 most purchased product | Key performance indicators, KPI | |
| Show sales by hours | Key performance indicators, KPI | |
| Show receivables turnover value | Key performance indicators, KPI | |
| Show Average Collecting Period | Key performance indicators, KPI | |
| Show the Inventory Turnover value | Key performance indicators, KPI | |
| Show the Inventory Period | Key performance indicators, KPI | |
| Show gross margin on sales | Key performance indicators, KPI | |
| Budget calculator | Budget | |
| Compare budget with balance report | Budget | |
| Show gross margin (Gross Profit) | Key performance indicators, KPI | |
| Show total traffic | Key performance indicators, KPI | |
| Show sales turnover | Key performance indicators, KPI | |
| Show financial returns | Key performance indicators, KPI | |
| Show profit | Key performance indicators, KPI | |
| Show financial costs | Key performance indicators, KPI | |
| Bankruptcy Indicator e. Altmani Z-Score | Key performance indicators, KPI | |
| Print the TSD | Payroll | |
| Print the cashbook | Cash | |
| Combine department-specific accounts with projects | Chart of accounts, Projects, Dimensions | |
| Payroll rules | Payroll | |
| Payroll report | Payroll | |
| Bank holidays | Payroll | |
| Assing the employees | Payroll | |
| Customer Attributes | ||
| Automatic Balances | Reminders | Balance sheet |
| Import prepayments | Importing, prepayments | |
| Invoice importing special formats | Invoice importing | Importing, Invoice |
| Find Invoices with Potentially Incorrect Transactions | Mass editing | |
| Factored invoices | Factoring | Factoring |
| Costs Corrector | Mass editing | |
| VAT rules for ERPLY customers according to EU invoice type | ||
| The order of the income statement | Profit and loss statement | |
| Automatically identifiable projects | Projects, Dimensions | |
| Money at the end of the day | ||
| Summary report | ||
| Rules for consolidated accounts | ||
| File Importer Rules | ||
| Periodize costs | ||
| Payroll rules | Payroll | |
| Automatic accounting for long term loans | ||
| Exclude the following types from the consolidated report | ||
| ERPLY Synchronization: connect the project to the revenue account | ||
| Payroll periods | Payroll | |
| Manage users | Manage users | Users |
| Invoice templates management | Invoices | |
| Add a logo to invoice | Invoices | |
| Print the customer/ supplier transactions | Invoices | |
| Print the Balance Report by Project | Reports | |
| Show the values of ROE, ROR, ROA | Key Performance Indicators | |
| Return on equity | Key Performance Indicators | |
| Asset Profitability | Key Performance Indicators | |
| Revenue Profitability | Key Performance Indicators | |
| Consolidation reports | Reports | |
| Set exceptions for user roles | Manage users | Users |
| Prepayment Importer (Prepayments from suppliers) | ||
| Validated VAT values | VAT report | |
| Post Addresses for Accounts | ||
| Write the account used on the invoice over with a customer/country rule | ||
| Accounts assigned to product groups by type of VAT | ||
| Shopify integration | Shopify | Integrations |
| WooCommerce integration | WooCommerce | Integrations |
| Wemply integration | Wemply | Integrations |
| Tarkpay integration | Tarkpay | Integrations |
| Client portal | Client portal | |
| All waste management/circular economy functionalities | Waste management functionalities | Waste management, functionalities |
If you have any questions and you didn’t find the answer here, then see all of our manuals, instructions and videos or contact us via email:
support@erplybooks.com